Prepare for the return to the office: Digital tools to make your workplace safe

With many office workers currently working from home due to the pandemic, now is the time to prepare your offices so that you’re equipped to welcome employees back safely when restrictions are lifted.

As a workplace experience provider, we’ve developed several digital Covid-secure tools to help facilitate the return to the workplace.

Top digital tools for safely returning to work

Communicating your back to work strategy

Before we get to the on-site tools, it’s important to start with your communication channels. Communicating your return-to-work strategy will be the first step in inviting people back to the workplace safely. Here’s the tools that District offers as part of our platform:

Articles

Our app allows you to publish articles which is a great way to update your workplace community about the latest re-entry guidance while they are working remotely.


Guides

Similarly to the articles, our app allows you to publish guides. This is a great option for content that is more permanent, such as key health & Safety contacts or remote working guidelines.

Push Notifications

You can use push notifications if you want to get a short message across in an effective way. This could be an update of a date when the offices will reopen or close for example. As long as your community has notifications enabled, they will get notified immediately on their mobile home screen. 

Concierge

Offering virtual concierge services is a great way to keep your workplace community safe. It means that they can get the answers they need while they are remote, and it will avoid crowding at reception. This is also a great solution for setting up multiple helplines or services with dedicated support, for example; Work From Home Helpline, Front Desk and Covid Workplace Support. Your workplace community can decide whether to chat instantly, send an email or call and it will go through to the relevant person that you’ve assigned.

Covid-secure safety on site 

So you’ve communicated your back to work strategy and you’re all set to welcome your community back to the office, what’s next? You need to consider a safe way for people to enter the building, and ensure the building stays at a safe occupancy level. You also need to ensure that people with coronavirus symptoms do not enter the building as this could put other people at risk. Here’s our digital tools for facilitating all of the above:

Health Check-ins

Firstly, we would suggest implementing health check-ins. This is a great way to ensure that people with coronavirus symptoms do not enter the building and it’s also a great way to keep on top of occupancy, as you can keep tabs on the number of people that have checked in. It also makes things simple for reception staff. All they will have to do is ask people entering to show their valid health check-in on their phone. To complete the health check, all people have to do is answer a small number of health check questions on the app and will be issued either a passed health check, or on failing their health check will be advised on the next steps. This ties in nicely with the concierge support, as if you have a dedicated Covid helpline, people that need more assistance can chat with them and get the answers they need quickly.


Desk bookings

Our in-app desk booking system allows you to control the occupancy of the building by allowing only a certain number of desks to be booked. It also allows you to ensure social distancing measures while people work at their desks by controlling the bookable desks, for example not allowing people to book desks right next to each other. This is an ideal way of keeping your workplace community safe without the need for ghastly looking and unsustainable plastic shields.

 


Occupancy Monitoring

Health check-ins and desk bookings is a great way to control the occupancy of your building, but if you want to measure your occupancy in real-time you may want to consider occupancy monitoring. We can provide real-time occupancy monitoring by integrating with third-party suppliers that offer occupancy sensors. You could even highlight the occupancy percentage in-app as a way to offer transparency and to build trust with your workplace community. Once a user has completed their health check in, they could be given the current occupancy rate of the building so they know roughly how full the building is when they enter.


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A workplace experience platform could be a good solution for you if you’re looking to go above and beyond for your workplace community. Not only will they see that you’re willing to go the extra mile to ensure their safety in the workplace, you can also use it for driving engagement with remote workers and to communicate the latest Covid-related workplace news.

District Technologies is a workplace experience platform that allows communities to navigate the workplace and stay connected from anywhere.

We hope this article was helpful and has given you some food for thought for your workspace. We advise that you also read the latest government advice and guidelines around making your office Covid-secure to make sure you’re compliant.

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